Part-Time Program Coordinator - Community Partnerships

Town of West Hartford

Part-Time Job Announcement

Job Title: Program Coordinator

Department: Social Services Department

Reports To: Community Partnerships Manager

Preferred Work Schedule:

Mondays - 8:30 a.m. - 4:30 p.m.

Tuesdays: 1:00 p.m. - 4:30 p.m.

Fridays: 8:30 a.m. - 4:30 p.m.

Job Purpose:

To assist in the operation and administration of Community Partnerships programs.

Essential Job Functions

• Assists with managing daily operations of the food pantry.
• Assists with managing client and volunteer database and application materials.
• Oversees outdoor food distributions.
• Assists with coordinating donations and sends out donation thank-you letters.
• Performs data entry and completes statistical reports on program usage and donations with attention to detail.
• Assists with recruiting, training and supervising Community Partnerships Division program volunteers.
• Assists with administrative tasks and general office duties as needed.
• Maintains confidential information.
• Assists with coordinating and implementing various year-round and seasonal programs/activities including Food Pantry Programs, Thanksgiving Meal Assistance, Holiday Assistance Programs and Leisure Services Scholarship Program.
• Provides referral and information on support service programs.
• Assists with conducting background and reference checks on potential volunteers.
• Works with Community Partnerships Manager to develop new programs and to maintain and identify funding sources for specific department programs (i.e., Food Pantry, Town That Cares, etc.).
• Participates in fundraising and promotional activities including community outreach and public speaking.

Knowledge, Skills, and Abilities

• Ability to establish and maintain effective working relationships with town staff, residents, outside agencies, and the general public.
• Ability to use a computer for word processing, spreadsheet and database applications.
• Ability to communicate and interact effectively with individuals from diverse backgrounds.
• Exceptional written and oral communication skills.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced office setting with interruptions.
• Ability to maintain confidentiality.

Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The list is not all-inclusive and may be supplemented as necessary.

• Work is performed in an office environment, food pantries, and community settings.
• Work requires reaching, standing, walking, grasping, and repetitive motions.
• Verbal communication skills required for expressing or exchanging ideas by means of the spoken word.
• Listening is required to understand information at normal spoken word levels.
• Visual acuity is required for preparing and analyzing written or computer data, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
• May interact with residents who exhibit stress, or may exhibit mental health conditions and/or medical disabilities.
• Ability to push, move, lift, and carry up to forty (40) pounds on a routine basis.
• May require travel to attend meetings external to the organization in addition to offsite food distribution locations.
• Work outside of normal business hours on an occasional and usually scheduled basis.

Minimum Qualifications

High school diploma or equivalent; bachelor's degree preferred, plus minimum of two (2) years of related experience or equivalent combination of education and /or experience.

Benefits

For information regarding benefits administered for this part-time role, please visit the following link: Benefits Information - Non-Union Part-Time Employees

Application Process
Applications may be accessed on the Town's Job Opening page here. Applications must be completed by November 27, 2026, by 4:30 p.m., unless the Director of Human Resources extends such date.
An Equal Opportunity/Affirmative Action Employer

The Town of West Hartford shall not discriminate on the basis of race, color, creed, age, sex, national origin, physical disability or sexual orientation. The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation on the application or testing process, please contact the Human Resources Department. If you need an accommodation on the application or testing process, please contact the Human Resources Department at 860-561-7488 or email Alan Horner.

Individuals who do not have access to a computer or need assistance completing an online application may visit the Noah Webster Library or its branches for access and assistance.

AH 11/6/2026