Project Administrator - Fixed Term Contract

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Project Administrator
Exentec Hargreaves

Fixed Term - 12 months

Weekly Hours - 36.50

Exentec Hargreaves is a pioneering UK leader in construction engineering of HVAC and specialist ventilation systems for safety critical facilities. Exentec Hargreaves is proud to be associated with some of the UK's most prestigious infrastructure projects. For more than 150 years, Exentec Hargreaves has proved our value as the largest and most unique construction engineering business specialising in HVAC in the Energy & Decommissioning, Defence and Transport sectors.

The Role

Are you an organised and proactive Project Administrator looking to make a real impact in a busy site environment? We're looking for someone to join our team and provide essential administrative support to ensure the smooth running of day-to-day operations. This role will be based on site 4 days a week with 1 day working remotely.

Responsibilities

As a key member of the site team, you'll play a central role in supporting staff, visitors, and contractors. You'll manage onboarding, coordinate essential processes and keep things running efficiently behind the scenes.

Your responsibilities will include:

• Managing onboarding for new starters, including system vetting, induction booking, locker allocation, and equipment ordering
• Overseeing visitor management, including site bookings, PPE issue, and access arrangements
• Handling timesheets, holiday requests, and reporting
• Providing general administrative support, including document formatting and non-technical review
• Managing PPE stock, office supplies, and deliveries
• Coordinating meeting room bookings (on-site and off-site)
• Acting as a point of contact for facilities, IT, and procurement queries
• Supporting project communications and internal audits

Qualifications

• Proficiency in Microsoft Word, Excel, and PowerPoint

What are we looking for

We're looking for someone with a professional and approachable manner, excellent organisational skills, and the ability to manage a varied workload in a dynamic environment.

• Confident, polite telephone manner and ability to record accurate messages
• Strong organisational and time management skills
• Ability to work independently and use initiative

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.