Project Coordinator

The Project Coordinator is a foundational role responsible for organizing teams, tasks, and communications to align with client priorities. This role ensures smooth project workflows, maintains organized documentation, and supports effective coordination between internal teams and clients.

RESPONSIBILITIES:

Client Relationship Management

• Support your manager as a day-to-day contact for assigned client projects, ensuring communications and deliverables align with client business goals.
• Help define client objectives, guidelines, and deliverable requirements, ensuring feedback is shared and incorporated accurately.
• Route client requests, questions, and clarifications to internal teams, leaning in where possible to support your manager.
• Develop status agendas and assist in running status meetings focused on deliverables and next steps.

Project Planning and Execution

• Manage meeting transcripts and notes using agency-approved AI tools to ensure clear, organized documentation for both internal and external discussions.
• Maintain organized project files, documentation, and asset storage to support smooth workflow management.
• Set up projects and manage task assignments within the approved Ammunition project management platform.
• Develop project timelines with guidance and oversight from your manager, supporting accurate planning and visibility across teams.

QUALIFICATIONS:

• You have entry-level experience through an advertising or marketing internship, relevant academic program, or a junior role in the industry.
• You have strong organizational skills with the ability to manage tasks, schedules, and documentation proactively.
• You have an understanding of the digital landscape and evolving marketing channels and best practices.
• You are a clear communicator and you’re able to support team alignment and keep stakeholders informed.
• You are a self-starter with a positive attitude, strong attention to detail, and commitment to growth.
• You have a solutions-oriented mindset, viewing challenges as opportunities to add value and improve processes.