Senior Program Coordinator

Program Management and Execution

• Manage Cogency programs from kickoff through completion, anticipating needs and providing proactive communication to subscribers and stakeholders.
• Lead end-to-end coordination of live, virtual, and hybrid programs, including attendee recruitment, invitations, RSVP and calendar management, travel, honoraria, expenses, audiovisual requirements, and onsite or virtual execution.
• Partner with internal stakeholders on program planning, execution strategy, issue resolution, and continuous improvement initiatives.
• Ability to travel within the United States approximately 25% of the time.

Stakeholder, Faculty, and Vendor Management

• Serve as a primary point of contact for faculty, clients, vendors, and internal teams, building trusted relationships and escalating issues as needed.
• Select and manage venues and vendors in alignment with program requirements, budget expectations, and compliance standards.

Compliance, Documentation, and Budget Oversight

• Apply and reinforce SOPs and established processes to support consistent, compliant program delivery.
• Maintain accurate program data, records, payments, and documentation to support compliance, reporting, and performance analysis.
• Manage program budgets proactively, ensuring work remains within approved scope and budget parameters.

Team Guidance and Quality Standards

• Provide day-to-day guidance to Cogency team members on complex programs, best practices, quality standards, and consistent execution.

• Bachelor’s degree required.
• Minimum of 3 years of meeting or event planning experience, including responsibility for complex programs; pharmaceutical experience preferred.
• Live, onsite event experience required.
• Demonstrated knowledge of pharmaceutical event operations, industry compliance standards, and related documentation requirements.
• Strong organizational, analytical, and prioritization skills with the ability to manage multiple complex programs simultaneously.
• Excellent written and verbal communication skills, including the ability to interact effectively with senior-level stakeholders.
• Proficiency with Microsoft Office Suite and speaker bureau or meeting management systems.
• Ability to work independently, anticipate risks, resolve issues, and make sound decisions in a fast-paced environment.
• Continuous-improvement mindset with strong problem-solving skills.
• Strong attention to detail and documentation accuracy, with the ability to maintain compliant, audit-ready program records, budgets, payments, and related documentation.
• Demonstrated ability to coordinate faculty, vendors, venues, travel, audiovisual needs, and other logistics for live, virtual, and hybrid programs.
• Ability to provide informal guidance to team members on SOPs, program execution standards, issue resolution, and quality expectations.